From strategy through planning and enablement of your teams to implementation: we enable your administration to automate processes in a GDPR-compliant and audit-proof way.
Contact us, no obligationBuilt by your own IT, on-premise on your own hardware, with immediate, measurable impact. No cloud, permanent data sovereignty, and fully traceable at all times.
More than
40 h
per month and process returned to case handlers
From days to
minutes
processing time for recurring checks
Instead of spot checks
100 %
of cases checked, every time by the same rules
Built once,
5×
transferred to similar processes, without a new project
Why coompanion
Automation takes over invoice checks, reconciliations, forwarding and copying between specialist applications. Case handlers decide instead of typing.
How the mobile phone invoice check worked outApplications that today get stuck between inbox, scan and specialist application will flow through. Checks, queries and status are part of it, without anyone having to chase.
Which processes are suitableAutomated checks run the same way every time, log every step and stay on your hardware. That is GDPR-compliant under Art. 9 and explainable to your data protection officer at any time.
How we involve data protection and the staff councilOne ecosystem instead of a hundred isolated solutions. Automation in public administration saves more than time: processing becomes faster, decisions become more traceable, and case handlers can focus on their expertise again.
Robert is an industrial management expert focused on operational excellence, digitalization, and automation, with a background in management consulting and a rare ability to bridge theory with real-world implementation. As former COO of ANYMOVE, he built scalable operations from scratch, leveraging AI, no-code, and low-code tools to drive efficiency and empower teams. Beyond work, Robert advocates for environmental protection and finds balance in the kitchen — approaching cooking with the same curiosity and precision he brings to his work.
Marc Keivan built a mobility startup from scratch. As COO of Avocargo, he scaled e-bike fleet operations across multiple cities, navigating the chaos of an early-stage company while keeping logistics and team culture intact. This is what makes him a natural coompanion: he's not theorizing about operational excellence, he has lived it. Fluent in German, English, Spanish, and French, he connects easily with teams across cultures and markets. Off the clock, he's usually on his bike or a hiking trail, which might explain why he believes the best ideas come from people who are actually in the field.
What we do for administrations
Four building blocks that work on their own and together make an administration that automates its own processes.
We clarify what is technically and legally possible in your environment, for example on-premise operation, Art. 9 GDPR and doing without external APIs. This shows what automation should concretely mean for your administration.
A realistic target picture with clear guardrails instead of an AI vision with no ground under it.
With the Automation Atlas, department heads and case handlers break their processes down into sub-steps together and rate benefit in hours and effort in T-shirt sizes.
A prioritized roadmap that your departments understand and support.
We coach your IT and your citizen developers in n8n and process thinking, on site and in daily check-ins. We need no access to your systems for this. The staff council and case handlers are involved from the start.
A team that builds the next process without us.
Where things need to move fast or get complex, we build with you: automations, AI-based document processing and custom tools, inside your perimeter and on your stack.
Productive workflows that your IT takes over, understands and develops further.
Each building block stands on its own. Most administrations start with the Atlas and know after two days what is really worthwhile.
Book a callThe Automation Atlas
A workshop method that turns “we should automate something” into a prioritized list that your departments stand behind.
Department heads and case handlers sit in one room. Each process is broken down into sub-steps and eight automation skills, for example notify, monitor or enrich.
Hours freed per month plus three qualifying questions: legal consequences of errors? Processing time for citizens more than a week shorter? Prerequisite for other processes?
Effort is estimated in T-shirt sizes, calibrated to your environment: no API, no VPN, on-premise only. The matrix becomes your roadmap.
Anonymized result from a city administration: 11 candidates, 4 quick wins.
If the core system has no API, the work that can be automated sits in the shadow process around it: in the emails, the scans, the Excel sheet someone maintains on the side.
Run the Atlas with usEnablement
Automation that lasts does not come from a service provider's project but from the people who know the processes. That is why we train citizen developers who become multipliers.
Nobody knows the inbox, the checking steps and the exceptions better than the department itself. With n8n, case handlers and IT turn that knowledge directly into workflows, without programming, without a tender and without waiting for the vendor.
A small team from IT and the departments builds the first processes, shows the results in the offices and becomes the go-to point for “Couldn't we do this too …?”. Every new process brings new supporters, and the knowledge stays in house.
Invoice checks, application routing and deadline monitoring are similar from municipality to municipality. Champions pass on workflows and experience to neighbouring administrations, in working groups and special-purpose associations. A project becomes a network.
We train, guide and clear obstacles. Your team builds, and the staff council and case handlers are involved from the start.
The technology behind it
No new specialist application, no cloud platform. A self-hosted hub that connects the systems you already have.
n8n in containers on your servers, alongside the database, document OCR and a local language model. Nothing leaves the data centre.
Mailboxes, scans, Excel lists and the databases of the specialist applications: the hub works in the shadow process, where manual work sits today.
Your IT sees, understands and changes every process in one place. New connections come without a project and without a ticket at the vendor.
Typical system landscape of a city administration. n8n connects the existing systems instead of replacing them.
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